Set up suppliers to use Supplier Payments

Find this screen

Open: Suppliers > Create & Amend Accounts > Create Supplier or Amend Supplier Details.

How to

Set a supplier to use Supplier Payments

To set up a supplier to use Supplier Payments, you will need to:

• Include key information in the supplier details, which is checked during the approval process.

• Enable Supplier Payments for the supplier and submit their details for approval.
• Set the supplier's payment group to use Supplier Payments.

To set a supplier to use Supplier Payments:

Open: Suppliers > Create & Amend Accounts > Create Supplier or Amend Supplier Details.

1. Select a supplier account.
2. On the Company tab, ensure that the following are entered:

   • The Currency.

   • The company Name.

   • The City.

   • The Postcode.

   • The Country.
3. On the Bank tab:
1. Ensure that the Account name is filled in.

2. For UK suppliers that use pound sterling as their currency, you will need to include:

   • Sort code and Account number.

3. For suppliers that do not use pound sterling as their currency, you will need to include either:

   • BIC/Swift number and IBAN.

   • BIC/Swift number and an additional clearing code for that country (for countries that don't use IBAN).

     Country clearing codes

     For countries which use BIC but do not use IBAN, an additional clearing code will be required. This field will only be displayed if you enter a BIC number with the appropriate country code.

     Country	BIC code	Required field
     Australia	AU	BSB Number
     Canada	CA	CPA Transit Number
     China	CH	CNAPS Code
     Hong Kong	HK	National Clearing Code
     India	IN	Indian Financial System Code
     Japan	JP	Bank Branch
     Singapore	SG	Bank Branch
     South Africa	ZA	South African Sort Code
     US	US	ABA Number

4. On the Payment tab:

   1. Select Enable Supplier Payments.

      Note: The supplier will be submitted for approval to your Supplier Payments account approver. The Status will indicate the progress, and display Approved when you can make payments to the supplier.

   2. Set the Payment group to Supplier Payments or Supplier Payments and Remittance.

5. Click Save and then Submit Now.

   If prompted, enter your Supplier Payments login details and digits from your PIN.

6. Click Continue and then Allow.

Enable Supplier Payments for a batch of suppliers

If you have already set up your supplier accounts, and you want to enable Supplier Payments for group of suppliers:

Open: Suppliers > Supplier List.

1. Select all the suppliers in the list that you want to amend.

2. Right-click and select Actions > New/Amend > Amend Account.

3. Enable Supplier Payments for each supplier in turn.

   To do this, see the section Set a supplier to use Supplier Payments.

4. After you save your changes, you can click the next button to move to the next supplier account.

   

Useful info

Supplier approval process

When you enable Supplier Payments for a supplier, they will be submitted as a payee to Supplier Payments for approval. Your Supplier Payments account approver must authorise the payee before you can pay them using Supplier Payments.

You can check whether the payee has been approved by checking the Status on the supplier record, or by using the Supplier Payments dashboard.